Marketing Coordinator

Do you want a career where you know you are MAKING A DIFFERENCE?

We select people with creativity, integrity, passion and the ambition to make a difference and we focus on attracting and choosing the brightest and best talent.

We’re looking for people who:

• Have a STRONG work ethic – know how to work hard and set high goals and expectations for themselves
• Are TEAM PLAYERS – collaborate efficiently and effectively and understand that no one can achieve greatness on their own
• Maintain a POSITIVE ATTITUDE – even in difficult or stressful situations
• Are LEADERS and can take charge and tackle projects, both big and small

Our Core Values

Core values are the fundamental beliefs upon which ISPE is based on. They are the guiding principles that we use to manage our business, our Members, and internal customers and should be the anchor for every facet of our organization.

ACCOUNTABILITY

We accept responsibility for our work and learn from our mistakes
We honor our commitments and will take personal responsibility to help achieve the desired results. We proactively work to overcome obstacles. We learn from our mistakes and use them as an opportunity for improvement.

COLLABORATION

We work together to achieve our goals
We are a global team united by a common purpose as defined in the strategic plan. We encourage open communication, coordination, and team-based approaches to achieve goals.

PROFESSIONAL EXCELLENCE

We deliver quality work and are open to exploring and trying new things
We deliver quality work through our competence, commitment to continuous learning, and motivation to achieve the Society’s goals. We will be fearless in pursuing new approaches that help us achieve our goals. We embrace change for the opportunities it brings.

INTEGRITY

We are honest, fair, and ethical
We conduct our business with the highest standards and professionalism. We are transparent, honest, and ethical in all our interactions with one another, our members, and others.

RESPECT

We embrace diversity, provide support, and encourage one another
We recognize that diversity in thoughts, opinions, and backgrounds contributes to making us a stronger team. We approach one another with open minds and in a way that promotes positive interactions.

Benefits

We offer a generous and competitive benefits package, including medical, dental and vision coverage, holidays and other paid time off, retirement, life and disability insurance, and more.

Salary Compensation

• Competitive Base Salary
• Merit and Bonus System
• Professional Development

Health Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance

Income Protection and Security Benefits

• Generous 401K Match
• Life Insurance/AD&D
• Dependent Life Insurance
• Short-Term Disability
• Long-Term Disability
• Medical Flexible Spending Account (FSA)
• Dependent Day Care Flexible Spending Account (FSA)

Work-Life Balance

• Work from home opportunities available for some positions
• Parental leave
• Stress Management Program
• Employee Assistance Program
• Compassionate, Jury Duty and Military Family leave
• Robust PTO plan including:
  • Closed from Christmas through New Year’s Day
  • 9 Paid holidays
  • 3 Personal days
  • Carryover provision

Our vision is to be an association that serves our Members and patients by leading the scientific, technical, and regulatory advancements of the pharmaceutical and biopharmaceutical industry. Working together, we will accomplish this by initiating discussions, collaborations, education, and training on relevant issues that matter the most in the industry.

Our success is dependent on the commitment and competency of all who work at ISPE.

Marketing Coordinator

IMMEDIATE SUPERVISOR: Director of Marketing and Communications
DEPARTMENT: Marketing and Communications
LOCATION: Remote

General Summary

The Marketing Coordinator is responsible for meticulously planning, coordinating, implementing, tracking, and overseeing projects related to ISPE’s marketing campaigns. As a key member of the Marketing and Communications Team, the Marketing Coordinator, is an all-encompassing position that requires a high-level view of various moving parts, such as stakeholders, deadlines, and deliverables while also maintaining extreme attention to detail. This includes a thorough understanding of ISPE’s products and services, as well as the respective marketing budgets and goals/success criteria established for each. This is a remote work position, and may be located anywhere in the continental U.S., noting that ISPE office hours are conducted on eastern time zone.

Principal Duties and Responsibilities

Essential Functions:

• Develop a deep understanding of the company’s products, services, and goals
• Effectively and efficiently manage marketing campaigns via project management software (Monday.com), including the calendar of tactical deployments of marketing efforts
• Work with the Marketing and Communications team on the development and organization of integrated marketing campaigns
• Ensure all timelines are reasonable and deliverables are provided on time
• Monitor all marketing campaigns’ effectiveness to optimize impact and progress
• Resource management of Marketing/Communications staff and contractors to ensure the ability to successfully plan and execute scheduled marketing campaigns
• Assist in compiling regular reports of campaign performance and results and provide ongoing updates to various internal value streams
• Develop strong partnerships and trust with internal value streams, as well as colleagues within and outside of the Marketing Communications Department
• Other duties and responsibilities as assigned

Requirements & Qualifications

Education and Experience:

• Bachelor’s degree in Marketing, Communications, Business Management, or related field.
• Minimum of 3 years of marketing campaign management, ideally related to logistics, project management, or client-facing roles
• Monday.com experience or a similar work operating system (Work OS) is preferred, but not required
• Experience in the pharmaceutical or other manufacturing/engineering industry preferred, but not required
• Ability to travel as needed to conferences, business meetings and trainings (less than 10%)

Knowledge, Skills and Abilities:

• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint) and Office 365
• Working Proven success designing and executing marketing and communication campaigns
• Excellent organizational, prioritization, decision-making skills and the ability to meet deadlines
• Excellent time management and multitasking ability, capable of simultaneously managing multiple projects with different deadlines
• Exceptional editing and proofreading skills
• Superior verbal and written communication skills
• Proficient with Microsoft Office Suite and Adobe Creative Suite
• Enthusiastic, fast learner with intellectual curiosity and a willingness to take initiative
• Strong collaborator with the ability to work across various departments and teams to create results
• A positive attitude – maintaining poise and professionalism in stressful situations.
• Strong attention to detail
• Ability to think analytically and strategically
• Ability to work as part of a team and independently

The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities.